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Ford County

I am Club President...What are my duties?

Planning and conducting the meetings are the most important presidential tasks. There are several steps to successful meetings. Some of these are:

  • Prepare an agenda and discuss with the other officers before the meeting.
  • Inform committee chairs if they are to be called on for a report. Check with lesson leaders about when and how long their presentations will be.
  • Check on meeting arrangements, seating, light, temperature, etc.
  • Appoint a temporary secretary if the secretary is absent.
  • Conduct business meetings according to parliamentary procedure and according to the organization's constitutional or by-laws.
  • Guide the meeting for fair and orderly conduct of business. All who wish to speak should have the opportunity. When discussion has been sufficient, ask for a motion and put the motion to vote.
  • Call for reports from officers and committees.
  • Appoint committees as needed.
  • Direct payment of bills by the treasurer after the organization has moved approval for the payment. Direct payment of dues and transfer of contributions to appropriate offices.
  • Show courtesy to guests and have them properly introduced.
  • Serve as official spokesperson for the club.
  • Maintain close contact with the County Extension Family and Consumer Science Agent and the County FCE Council.

Remember, the president should avoid giving opinions on motions under discussion unless someone else is asked to preside. The president usually does not vote unless the vote is needed to break a tie. Exception is when voting is done by written ballot, in which case the president usually votes.

President's Suggested Agenda

  1. Call Meeting to Order

  2. Roll Call

  3. Reading and Adopting Unapproved Minutes

  4. Read Communications

  5. Report of Officers

  6. Report of Committees

  7. Unfinished Business

  8. New Business

  9. Regular Program of Work

  10. Announce Program for Next Meeting

  11. Call for Announcements

  12. Adjourn Meeting

President's Template

A Well Planned Meeting